How to lead a team

how to lead a team

How to lead a team

Effective team leadership is one of the most important aspects of team management on which a company should concentrate its efforts.

Management quality is regarded as the second most critical element in employee retention.

 

Even if you believe your present leadership abilities are enough, they should be constantly updated to stay up with the ever-changing corporate environment.

 

You may acquire the necessary competences and abilities to become an inspiring leader much more quickly than you believe.

 

We’ve compiled a list of 15 critical team leadership ideas to assist you in achieving more consistent outcomes that promote corporate success.

 

Develop The Ability To Delegate

When delegating a job or project, there are just three things you need to know:

 

When and how to delegate.

 

To whom to delegate.

 

How to assign it.

 

We’ll begin by determining when job delegation is necessary.

 

When

It is not always essential to delegate tasks. You must determine when and whether delegating a job to another person will result in good outcomes.

 

To assist you in determining whether or not to assign a certain job, consider the following:

 

Is it necessary for me to accomplish the present job or does it need my continuous attention and approval? Is there another team member who has the competence necessary to accomplish it without continuous supervision?

Is it possible for someone on the team to improve their abilities by doing this task?

Is this a recurring job or a one-time endeavor?

Is there sufficient time to give the information necessary for someone else to do this job within the time allotted?

Who

Assigning a job to the appropriate person at the appropriate time will provide the desired outcomes.

 

Consider the following while hiring the appropriate individual for the job:

 

The experience, abilities, and information that each team member has.

Is the team member already equipped with the necessary abilities and attitude, or does he or she need further training to accomplish the task?

 

Each team member’s work style.

Is the prospective team member more comfortable working alone or in groups? Additionally, does the suggested job fit their professional objectives and interests?

 

Each team member’s current workload.

Is the team member given sufficient time to accomplish the task? Will they have to reorganize or defer existing tasks and obligations in order to complete it on time?

 

hints for delegating work

 

How

Adhering to the following principles will guarantee that both team leaders and team members have a clear understanding of the requirements for successfully completing the job on time.

 

Communicate the task’s anticipated outcome explicitly to the individual or group assigned to it. This involves conveying the method by which the project should be done and the date by which it must be finished.

Define the task’s parameters. Define the assigned job or project’s duties, authority, and accountability.

Delegate exclusively to people who are intimately familiar with the proposed task—those who deal with particular elements of such activities on a regular basis.

Provide continuous assistance and tools to reassure your team members that they are not alone and that they may approach you with any concerns regarding the job you assigned.

Concentrate on outcomes rather than processes. If the person is delivering good outcomes, resist the urge to coerce them into doing the task your way.

Motivate your employees to take on extra duties and responsibilities by mentioning cash incentives, prospective promotions, and more recognition.

As a team leader, you should always retain control over the tasks and projects assigned to others. The most effective approach to do this is to be very transparent about deadlines, progress updates, and reporting.

 

Additionally, remember to retain a reasonable degree of flexibility and to make changes as required.

 

Concentrate On The Team’s Performance

Business success requires collaboration. As a leader, you must prioritize team outcomes above individual outcomes.

 

Your abilities and experience qualified you for the leadership position. Nonetheless, your organization’s long-term success is contingent on the performance of people you manage, not on your knowledge and skill set.

 

Even if you are new to leadership, you may master the art of team management by concentrating on the nine categories below:

 

Clarity – objectives, priorities, standards, and feedback.

Relationships – collaboration and trust.

Solutions — concentrate on possible possibilities rather than on problems.

Progress – being aware of impediments to progress and assist your team in removing them.

Purpose – teams that understand the why behind a job or project exhibit greater concentration, discipline, and adaptability to change.

Skills – matching team members with disparate but complimentary capabilities improves both the individual strengths of each team member and the collective strengths of the whole team.

Employee Development – demonstrate to your workers that you care about their professional and personal development.

Workplace Climate – Your actions and words shape the working atmosphere of your team; thus, strive to be a collaborative leader rather than an authoritarian one.

Managing your personal and professional activities effectively can help you influence your team. However, your emphasis on the aforementioned areas will instill in them a progressive, growth-oriented work style that will improve both their performance and personal happiness.

 

Recognize And Reward Outstanding Performance

Each team member who has contributed to the success of a project or the business as a whole should be acknowledged.

 

Why?

 

Because employee appreciation results in a slew of positive outcomes, including decreased staff turnover and increased employee satisfaction.

 

Companies that have an employee appreciation program have a 31% lower turnover rate than those who do not. Employee appreciation, according to 86% of managers, improves employee satisfaction.

Approximately 66% of human resource managers believe that an employee appreciation program helps them develop a better, more appealing employment brand.

 

Recognizing and praising your employees does not have to come directly from you or be continuous. Consistent praise from you, other supervisors, or other team members is sufficient to instill in workers a sense of appreciation for their job.

 

The following are some excellent practices for workplace praise and reward:

 

At the very least once a week, express gratitude to your staff.

Encourage teammates to acknowledge one another’s achievements.

Make it clear what you’re commending or thanking your team for.

Connect your recognition to the company’s beliefs and objectives.

Encourage team involvement in recognition, but do not make it obligatory.

Make recognition visible via social media and other tools such as Slack and Workstars.

To demonstrate gratitude, use incentive programs like as gift cards, special luncheons, and additional time off.

Effective acknowledgment is ultimately determined by its timeliness, frequency, specificity, visibility, and connection with the organization’s objectives and values.

 

Establish a Regular Schedule of One-on-One Meetings

As a team leader, arranging one-on-one meetings may be one of the most illuminating ways to get a better understanding of your team and position.

 

One-on-one meetings keep you informed about your team’s current project progress and help you identify any potential roadblocks. Similarly, they demonstrate how you may assist your team in achieving more success and having a larger influence on your company.

 

Schedule one-on-one meetings at least once a week to get the most out of them.

 

Checklist for meetings

If you want to encourage your team members to accomplish their objectives fast, start with the following three-step checklist for one-on-one meetings:

 

Humanitarian Assistance

Never be hesitant to address performance issues, and never fail to recognize workers who perform well.

 

Distinguish Excellence

Create a mental image of what greatness would look like for each team member in their assigned position and then address any steps that need to be done to bring them there.

 

Have a Plan

Maintain awareness of current events or pertinent subjects affecting your team in order to maximize meeting time.

 

In this respect, you may pose the following questions to your team members before to the meeting’s start:

 

What difficulties are you presently confronted with?

 

What subjects or concerns would you want to discuss or address at our next one-on-one meeting?

 

One-on-one meetings are a low-cost, high-impact technique that you can include into your team leadership approach.

 

As A Leader, Be Transparent

Being transparent entails collecting and sharing the information necessary to complete a task.

 

Transparency enables your team to comprehend why they are doing certain tasks, why they are performing them for you, and how they should be performed.

 

A transparent leader has the following characteristics:

 

Leaders that are transparent are approachable.

Transparent leaders are receptive.

Leaders that are transparent demonstrate empathy.

Transparent leaders own up to their errors.

Transparent leaders empower and validate their employees’ emotions.

If you, as a team leader, exhibit these characteristics, you may anticipate the following outcomes:

 

Improved Problem-Solving Speed

Employees tend to bond more closely under a transparent boss, enabling them to cooperate more often and solve issues more quickly.

 

Team-Building Made Simple

A transparent leader may address the team’s strengths and shortcomings freely and encourages everyone to contribute their viewpoints. This instills a sense of importance in each team member.

 

Genuine Relationships

Transparency reduces the likelihood of misunderstandings and brings people together by enabling them to confront and resolve issues together.

 

Confidence in Leadership

If you maintain transparency during difficult circumstances, you will earn the respect of your team, resulting in a stronger and more cohesive organization.

How to Lead a Team

Appreciate Your Team

Being aware of your team’s abilities, competences, work style, and limits is one of the most important things a leader can have.

The more you understand about your team’s strengths, limitations, and operating principles, the simpler it will be to adopt methods to boost their performance.

Four critical aspects may make or destroy a team:

Execution

Is your staff capable of completing tasks properly and on time? Are their efforts consistent? Are they willing to take on given responsibilities?

Influence

Is your team capable of convincing one another and outsiders to embrace ideas, projects, activities, and organizational endeavors?

Teamwork

Is your team capable of collaborating on a shared aim or objective?

Thinking Strategically

Is your staff capable of analyzing data and drawing logical conclusions from it? Are they capable of thinking both within and outside the box in order to provide practical and creative solutions?

To assist you in assembling this data, you may do a SWOT analysis of your team.

SWOT is an acronym for:

StrengthssWeaknesses
OpportunitiessThreats

To do a thorough SWOT analysis, assemble your whole team and conduct the analysis together.

To begin, compile a list of your team’s internal strengths—be sure to include only those assets, characteristics, and traits that contribute to your team’s success.

Then, make a list of your team’s flaws—jot down everything that jeopardizes their performance.

Following that, create a list of the possibilities available to your team. Opportunities come in various shapes and sizes. They should be mentioned in any case so that every team member is aware of them and may participate or provide assistance.

Finally, make a list of your team’s dangers. Determine any potential hazards that may affect future performance. These may range from inadequate budgeting to a lack of training.

Create plans to enhance team performance using the information from the SWOT analysis. These tactics should capitalize on your team’s strengths and address its shortcomings.

Monitor your team’s progress against the tactics you’ve adopted. Adjust as necessary.

Establish Your Company’s Core Values and Nurture Its Culture
As a team leader, you have a unique opportunity to significantly influence your company’s culture. Your efforts to foster a good corporate culture may extend beyond your team and into other departments.

 

A company’s culture is made up of a collection of values, behaviors, and activities that drive the organization’s purpose, goals, and objectives.

Leaders are critical in fostering corporate culture since they are responsible for conveying the organization’s purpose, objectives, and values to workers.

Team leaders are accountable for creating, communicating, assessing, and rewarding a culture that is in the best interests of the company.

The following are some of the ways in which leaders may positively influence an organization’s culture:

 

Through the definition and communication of fundamental values.
By instilling a thirst for knowledge among workers and team members.
By fostering a culture of acknowledgement, appreciation, and reward.
By creating a common understanding of the company’s purpose and direction.
By helping team members through new phases of the company’s culture’s development and any subsequent adjustments.
By assisting in the enhancement of employee satisfaction via the alignment of business and employee core values.
By holding workers responsible to the organization’s fundamental principles and defining clear objectives and metrics for performance that employees and team members can readily identify and adhere to.
Because an organization’s culture is strongly influenced by values, it’s critical to understand which values enable your team to achieve outcomes that keep the company moving forward.

Apart from instilling these principles in your team, incorporate them into your everyday actions and behaviors. Leading by example will assist team members in more quickly and effectively assimilating to the corporate culture.

 

Utilize Only Positive Feedback
Constructive feedback expresses pertinent and reasonable views and recommendations about the work of others.

As a team leader, you want to provide feedback to your team members that motivates them to grow. Improvement will never occur if they are dissatisfied with your suggestions or the manner in which you made them.

Constructive criticism is beneficial, honest, and precise.

If you offer candid and constructive criticism to your staff, the following advantages are likely:

 

Motivating employees
Consolidation of tough circumstances (e.g., personality conflicts)
Solutions to business/personal problems
Personnel development
Maintaining open channels of communication
Enhancement of employee engagement
The manner in which you communicate is just as critical as the content of your communication. Utilize the following six techniques to help make your criticism more constructive:

 

Concentrate on Change
Concentrating on how to change entails informing your team of the steps necessary to achieve the desired outcomes. It should contain the benefits to the individual or organization initiating the change.

ways to communicate with your team

Concentration on Behavior
Provide the individual with whom you are communicating feedback on particular actions they have shown in the past that are inconsistent with the company’s fundamental principles.

For instance, list all days on which they arrived late or did not arrive at all.

This is a far more clear and succinct statement than telling them they are irresponsible or slothful.

Concentrate on Possibilities, Not Mistakes
Rather of focusing on their shortcomings, provide your team members possibilities for development. By concentrating on possibilities, you may constructively point out their flaws without upsetting them.

Always select a quiet place and listen to your workers’ needs and desires before directing them to possibilities for improvement that you have identified.

Concentrate on Relevant Issues
Provide comments on just those aspects of your team members’ performance that are under their control. This will assist them in identifying realistic and concrete actions that will result in improvement.

Attitude, skill level, and job application are all under one’s control and may be enhanced further.

Offering comments on external variables over which you have no control would only leave your workers feeling powerless, alone, and lost.

Concentrate on Clarity
Your comments should be as specific as possible. Clarity eliminates ambiguity and defines the precise course of action that the employee must follow to address the issue, situation, or behavior.

Additionally, you should communicate the implications of the present issue or problem to ensure that your employee understands its significance and works to resolve it as soon as feasible.

Apart from the aforementioned suggestions, don’t forget to recognize excellent work when it’s due and don’t be afraid to be straightforward or even harsh during feedback sessions.

Track Your Team’s Productive Time Time tracking is critical for maintaining accountability, adhering to project budget constraints, and maintaining an accurate payroll.

Consider utilizing automatic time tracking software to assist you in monitoring the efficiency and success of your team’s work.

These tools will assist you in determining who is on track and who needs encouragement to boost their production levels.

Consider the following time-tracking best practices to maximize the value of your time-tracking software solution:

Choosing Tracking Categories and Activities

To begin, identify the projects and activities that you want to monitor. Then, add a list of critical support tasks for the chosen projects. Finally, provide any other activities that should be recorded, such as business travel, meetings, or conferences.

Justify the Use of Time Tracking
Demonstrate the many advantages of using this practice to help your team members feel more at ease with the time-tracking experience.

If your staff does not embrace your time-tracking system, it is very likely to fail.

You can demonstrate the benefits of time monitoring by using turnaround time statistics and cost-benefit analyses.

Standardize Rules
To ensure that time monitoring is effective, the regulations must be uniform across the board.

Standardized time recording is critical if you want to prevent multiple punches for the same activity.

Without a set of standards, employee creativity will dictate how actions are recorded—filing advertising samples will be classified as “administrative” by one employee and “marketing” by another.

Explain to your team how you want activities monitored and recorded, and address any concerns they may have about your standardized time-tracking processes.

Maintain Simplicity

While it is beneficial to have a set of established standards for time monitoring, avoid overcomplicating the problem.

Eliminating redundant categories can help prevent misunderstanding and time wasted on overthinking.

Additional methods to streamline your time tracking process include the following:

Through the use of time-tracking software.
Categorization via the use of tags and job codes.
Allowing administrators access only for the purpose of creating new categories as required.
Preparation of documentation in response to frequently asked questions, anomalies, and tracking mistakes (e.g., Time-Tracking FAQ)
Adhering to the aforementioned guidelines will alleviate employee misunderstanding and make it simpler for your team to accurately record their actions.

Provide Flexible Hours of Operation
In 2019, 3.4 percent of the American workforce worked at least half of the time from home.

Since then, the aforementioned proportion has risen and will very certainly continue to do so in the future.

There are many causes for this:

Different workers like to work at various times and locations.
Employees are more content when they have control over their work hours.
When employees are free to work where and when they choose, they feel more supported and appreciated.
Working from home at predetermined hours allows for a more balanced work-life balance.
Schedule flexibility enables further personal and professional growth via courses and training.
Employees who work flexible schedules report reduced stress.
Employees are not the only beneficiaries of flexible work hours.

Additionally, leaders get many benefits by providing flex-schedules to their workers, some of which are mentioned below:

Employees work more efficiently and are more productive and engaged when they are motivated.
Companies that provide flexible work hours and a better work-life balance are better positioned to attract employees, particularly millennials.
Employers who offer flexible work schedules see an increase in employee retention.
Flexible work programs help to decrease tardiness and absenteeism by allowing workers to schedule their work around their personal life rather than vice versa.
Offering flexible work hours is an excellent approach to attract new talent and retain existing workers. Visit for a choice of flexible work hours.

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Invest In A Pleasurable Workplace
All workers, regardless of age, prefer a pleasant work atmosphere over one that is unpleasant.

As a leader, it is your responsibility to ascertain what your team considers nice.

For the majority of employees, a good work environment is large, contemporary, comfortable, and adjustable.

While it may seem to be a waste of time and even money to cater to each team member’s preferences, the effort is worthwhile.

A pleasant and well-designed work environment may boost team performance by 20%. Three more reasons why a good work environment helps workers are as follows:

Employees benefit from comfortable work environments because they enable them to fulfill their bodily requirements.
Aesthetic work settings contribute to team members’ well-being, which results in higher-quality work.
Employees who work in comfortable environments may focus better and have a more positive attitude about their jobs.

interior design advice for the workplace

The following list will provide you with some suggestions for improving your workplace’s attractiveness to your team.

Contemporary Furniture
Individually planned and organized workspaces, standing desks, and ergonomic chairs are just a few examples of methods to update your work environment.

Music for the Office
Background music with a rhythmic beat can alleviate boredom and make your employees feel more comfortable, energetic, and enthusiastic.

Materials for Reading
Offering an in-office library is an excellent method to increase staff productivity. Daily reading for enjoyment has been proven to enhance concentration and memory while also mitigating the effects of anxiety and sadness.

Rooms for Breaks/Entertainment
Allowing your workers to unwind and enjoy themselves during their breaks and downtimes has a number of advantages, including increased dedication, a clear mind, and increased production.

Plants that are still alive
Planting live plants in the workplace may improve air quality, generate a feeling of “freshness,” and increase worker productivity by 15%.

Sculptures
Art in the workplace has been shown to inspire workers to be more creative, increase their productivity, and alleviate stress.

As shown by the preceding list, establishing a pleasant work environment does not necessarily have to be time-consuming or costly.

As long as it is visually appealing, pleasant, and adaptable, the workplace creates a sense of community, which should satisfy your team.

Motivate Your Team To Continue Learning
If you are the CEO of a fast expanding business, staff learning is not an option; it is a must.

As a business expands, its employees must expand as well. And the most effective way to do this is to foster a culture of learning.

As a leader, you may facilitate your team’s self-development by offering educational courses, conducting on-site training, and inviting lecturers to encourage your team to learn and improve.

Additional methods to encourage your staff to continue learning and growing with the company include the following:

Incentive and Commendation
When one of your workers consistently does above-average work or achieves a particular milestone, you should acknowledge and appreciate their efforts and accomplishments.

Employees are motivated to continue learning and growing when they are offered incentives and recognition.

As such, it is prudent to develop an incentive program inside your company that acknowledges and compensates workers who go above and beyond their normal job responsibilities.

Establish Regular Educational Sessions
Your staff should understand that, although learning is not required, it is encouraged inside your company. The most effective method of communicating this message is to arrange frequent educational sessions.

Classes, training sessions, meetings, and group discussions are all possible formats for these activities.

Establish a link between employee development and business results
Demonstrating how a specific set of abilities resulted in a business outcome is a great approach to motivate your staff to continue learning and growing.

If you can connect an individual’s development in a particular skill to an organizational high point, this alone will drive that person and the rest of your team to continue learning and improving on previous outcomes.

For instance, you might tie new abilities gained by an employee to a recent increase in sales or a better customer retention rate.

Learning Should Be Enjoyable, Simple, and Light
If you’re going to include training in your team-learning plan, be sure it’s not going to complicate your workers’ life.

Training in the workplace should not seem like a second job.

Utilize microlearning techniques to make things light and pleasant. Divide ideas and information into manageable chunks.

Additionally, don’t forget to offer materials that will assist reinforce what was taught throughout the training and encourage grads to educate the rest of the team what they’ve learned.

Demonstrate an interest in the careers of your employees
If you want your team members to be enthusiastic about learning, you must demonstrate an interest in their career choices.

Once you understand your team members’ career goals, you can tailor your training programs accordingly.

Employees will naturally want to study if that information advances them toward their professional objectives.

Establish Objectives and Monitor Progress
Setting goals outlines what the company must accomplish and what you and your team must do to accomplish it.

When you and your team sit down and jointly develop precise professional, personal, and demanding objectives, you motivate one another to achieve at a higher level.

Goal setting in a team may be split into two components:

Organizational objectives outline what must be done to provide value and develop the organization.
Professional: individual objectives that outline how each employee should contribute to the team’s value and development.
The following are five suggestions to assist you in setting clear objectives for your team.

Aligning Professional and Organizational Objectives
As a leader, you should encourage your staff to align their professional and personal goals with those of the company.

By connecting personal objectives to organizational goals, workers become aware of their contributions to the team and the business as a whole.

This will need regular and ongoing communication between you and your team about the direction of the business and how each team member can contribute to its success.

Create a Plan of Action

Action plans provide the resources required to accomplish a set of objectives. Additionally, they are used to establish a timetable for activities to be performed in order to accomplish specified objectives as soon as feasible.

Your action plan should contain any tools, training, or software that your team will need to do their assigned responsibilities.

Additionally, critical dates and milestones should be defined and stated in your action plan to prevent misunderstanding and ambiguity about how or when your workers should finish their job.

Separate the Action Steps

To accomplish objectives more quickly, effective leaders distribute the various stages of their action plan across their team.

Determine each team member’s ability and skills prior to allocating the different tasks in your action plan to them.

Because matching skills to action steps is not always feasible, you may need to ask your employees which jobs they prefer to work on.

Employees who love their work will be more engaged, focused, and optimistic about their jobs.

Additionally, remember to distribute work equally among team members to prevent conflict. Bear in mind that certain jobs may be more difficult or take longer to accomplish than others, so you may wish to pair team members.